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Windows: Outlook 2003

Spam Filtering

Spam Methodology

Recently Vicnet implemented some new spam (junk) e-mail checking software.

Both outgoing and incoming e-mail is checked.

E-mails that have been classified as spam will have *****SPAM***** inserted in the subject header of the e-mail. Spam detection is not perfect, members should be aware that the software will occasionally tag legitimate e-mail as spam.

You may wish to filter these e-mails into a separate folder in your e-mail program or delete these e-mails.

Configuring Outlook 2003 to deal with SPAM is quite easy. Here's how it's done.

  1. Click the Start button
  2. Click Programs
  3. Click Microsoft Outlook
  4. Click the Tools menu
  5. Click Rules and Alerts

  6. Click New Rule
  7. Click Start creating a rule from a template
  8. In Step 1: Select a template, Click Move messages with specific words in the subject to a folder
  9. In Step 2: Edit the rule description, Click with specific words in the subject

  10. Within the Specify words or phrases to search for in the subject: box, type *****SPAM*****
  11. Click Add
  12. Click Ok

  13. In Step 2: Edit the rule description, Click move it to the specified folder

  14. Click New

  15. In the Name field type SPAM
  16. Click Ok
  17. Click Ok

  18. Click Next
  19. Click Next

    20. Options

    If you wish to delete all email marked *****SPAM***** rather than store them in the SPAM folder follow these steps, otherwise proceed to step 20..

    1. Within the what do you want to do with the message? untick move it to the specified folder. tick delete it
    2. Click Next

    3. Click Next

      4. All mail tagged with *****SPAM***** will be deleted

  20. Click Finish

  21. Click Run Rules Now
  22. Click Ok

  23. Click Next
  24. Click Next
  25. Tick Run this rule now on messages already in "Inbox"
  26. Click Finish
  27. Click OK
  28. Click File Menu
  29. Click Exit

Those are all the settings you need. Microsoft Outlook 2003 will now deal with email marked *****SPAM***** automatically for you!